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KBS Software System

Are your documents and records growing too fast? Too large to control and track manually? Wasting too much time to search for the specific files? Fret not! We have the best solution to solve all your problems and eliminate any headaches by using our software system!

Overview

Archive Manager Software is a comprehensive and easy-to-use software that is specially tailored to suit all your business needs for managing your documents as well as storage and archiving.

With the entire information database at your finger tips, you no longer have to go to your warehouse, storeroom or archive room to search for the files you needed one by one while having the possibilities that the files might not be there. Now, you just have to sit in front of your computer in an air conditioned room, by using our software, you are able to immediately search the files you wanted and easily knows the location of the file.

Features

Why do you go for a software system?

Multi-user system	Database can be shared by many users.
Multi-level security	Users can be given different levels of access.
Customised reporting	Reports can be tailored to your needs.
User friendly	System kept simple to shorten learning curve. E.g. New staff.
Comprehensive rack config	Provide flexible ways to accomodate required racking.
Unlimited company codes	No limit to the number of company or department codes.
Off-site archive tracking	Enable tracking of archive send off-site.
Audit reports	Provide detailed records of box and folder usage.
Powerful file search	Search for any detail on a file description for information or retrieval purpose.
Allow segregation of duties	Conform to ISO standards and improve security and administration.
Monitor expiry dates	List files and folders for desctruction and recover storage space.

Management of archive records (file/box/tape/media).
Maintain records for retrieval and audit.
Improve accuracy over manual system.
Better control of access to records.
Documented file access and history.
Enhanced visibility of archive.
Scheduled disposal of expired files.
Manage off-site/outsourced archive.
Systematic process for storage and retrieval.
Maximise space usage.
Meet ISO compliance.
Single point of reference for information.
Easy to use.

Software Versions

There are currently four versions of Archive Manager Software.

Archive Manager Lite
Archive Manager Lite FX
Archive Manager Enterprise
Archive Manager Enterprise FX

The following table shows comparison among all the four versions.

	AM Lite	AM Lite FX	AM Enterprise	AM Enterprise FX
Multi-rack			X	X
Box level control	X	X	X	X
File level control		X		X
5,000 record entries*	X	X
Unlimited record entries**			X	X
5 customised reports***			X	X
10 standard reports	X	X	X	X
Network enabled	X	X	X	X
5 users*	X	X	X	X

* Upgrade option available for additional 5,000 record entries as well as additional user.
** Limited by storage space, speed of server, PC and network.
*** Dependant on available data and requested report.

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